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Cable TV
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Performance Period: April 15, 2022 to April 14, 2027
Contract: Spectrum
Method of Payment: Monthly auto-draft from CCU with e-mail invoice
2025 Cost: $10,479 per month (5% escalation each January 1, uncontrolled escalation in broadcast fees)
Other Bids: None, no competitors
Selection Rationale: None provided
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Insurance
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Performance Period: April 29, 2024 to April 29, 2025
Contract: 2024 Insurance Policy
Policy #: 042382-72679134-23
2025 Cost: $1,968 for General Liability and D&O (Note: No Fidelity Bond Coverage)
Coverage Limit: $2,000,000
Policy Contact: Earnesteen Townsend
Other Bids: None provided
Selection Rationale: Continuation with same company since 2002.
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Landscaping
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Lawn Service (Too Tall Lawn Care)
Performance Period: October 1, 2025 to October 31, 2026
Contract: Not yet signed.
Liability Certificate: TTLC
Cost: $2,200 per month
Other Bids: The President sought bids from at least a dozen lawn care companies. Only 3 responded: Pirana Lawn Care, East, Coast, and Too Tall. Pirana gave bids of $3,000 and $2,500 per month with lesser service on the lower bid. East Coast provided a bid of 2,500 per month with a monthly irrigation system check & report, along with quarterly tree trimming. Too Tall provided a bid of $2,200 per month.
Selection Rationale: The Board elected to go with Too Tall Lawn Care due to the lowest price and our ability to pay our handyman $25 per hour to continue provision of irrigation system and tree trimming services.
Lawn Service (Pirana Lawn Care)
Performance Period: October 30, 2024 to October 30, 2025
Contract: Pirana Lawn Care
Liability Certificate: PLC
Cost: $3,000 per month
Other Bids: Green Troops, Space Coast Lawn Care
Selection Rationale: Although a lower price, Green Troops continued to damage irrigation system hardware; Apparent misunderstanding of Space Coast Lawn Care proposal
Lawn Service (Blair's Curb Appeal)
Performance Period: May 1, 2024 to April 30, 2025
Contract: Blairs Curb Appeal
Cost: $1,250 per month
Other Bids: None
Selection Rationale: Services intended to be provided by son of Philip Blair, who did not perform to Association satisfaction.
Contract ended and new services established with Pirana Lawn Care.
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Legal Counsel
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Performance Period: January 9, 2025 until terminated
Contract: AB Law
Cost: No retainer; As billed
Other Bids: None provided
Selection Rationale: Approved by Board at January 8, 2025 Special Meeting
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Pest Control
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Performance Period: July 1, 2025 until terminated
Contract: Orange Pest Control
Cost: $300 per month for exterior pest control services
Other Bids: Three other companies provided the same price as Orange.
Selection Rationale: President recommended Orange based on testimonials and reputation. Board voted for service at June BOD meeting.
Performance Period: 8/14/04 to 8/13/06
Contract: B & R Pest Control
Cost: $300 per month
Other Bids: None provided
Tax ID: 51-6508058
Selection Rationale: None provided. Association has simply continued the service at the original contract rate.
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Reclaimed Water
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Performance Period: From March 7, 2006 in Perpetuity
Contract: City of Titusville Water Department
Cost: $64 per month
Other Bids: None, no competitors
Selection Rationale: To save homeowners from having to use treated water to water
their lawns or dig their own irrigation wells.
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Waste Collection
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Performance Period: From Inception in Perpetuity
Contract: City of Titusville Waste Department
Cost: $2,300 per month
Other Bids: None
Selection Rationale: Private collection costs more expensive.
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Website
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Performance Period: 11/20/24 in Perpetuity
Contract: None
Cost: <$20 per month
Other Bids: None
Selection Rationale: None. Alex DeLoach, a complex resident, created the website and has since
transferred all hosting and maintenance responsibility the President. The Meadows South website is www.msahoa.com.
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Concrete Repair
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Ken Anson Concrete
Performance Period: Permit issued & work completed
Contract: 1283A
Cost: $7,880 for repair of 1283A & 1283B parking pads & 1283A sidewalk.
Only 1 Bid: Ken Anson Concrete, <$10 per square ft; No other bids sought due to very low price.
Selection Rationale: Action initiated by 1283A homeowner to repair only homeowner sidewalk. Repair of the parking pad had been tabled during a previous BOD meeting. The homeowner asked for additional cost proposals to repair the A&B unit parking pads. The BOD approved the work at the August BOD meeting with the 1283A homeowner agreeing to pay $1,300 for the sidewalk portion of the total cost.
Coomer Concrete
Performance Period: Permit issued & work completed
Contract: TBD
Cost: $16,598 for repair of parking pads & sidewalks at 1289A/B, 1291D/E, 1293A, 1325A, and 1329G
Three Bids: Coomer Concrete, $11.12 per square ft; Hill Concrete Solutions, $12.00 per square foot; Anderson Quality Concrete, $12.75 per square foot
Selection Rationale: Coomer Concrete provided lowest price per square foot.
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Tree Removal & Stump Grinding
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Selected: Jack of All Trees
Proposed Performance Period: February 2025
Contract: TBD
Cost: $6,000 for removing 8 trees and grinding all stumps
Three Bids: Jack of All Trees, $6,000; Climbing for Christ, $9,600; Rise & Grind Tree Solutions, $8,000
Selection Rationale: Jack of All Trees selected at January 8, 2025 Special Meeting, due to past performance
history with the Association and fact that the proposed cost was 25% lower than the next lowest bidder.
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Apollo Road Stormwater Remediation Project
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Recommended: Noble Construction & Management
Proposed Performance Period: Project completed in July 2025 and paid-in-full
Noble Contract
Cost: $29,635.60 (Half due prior to start, remainder due upon completion of work.)
Bid(s): Only one bid received and selected due to emergency nature of project (City of Titusville
threat to fine the Association $250 per day if not remediated.
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Handyman
(Past)
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Lombardo Brothers
2023: Highway 50 Entrance Signs Contract
Cost: $1,000.00
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Insurance
(Past)
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Auto-Owners Insurance via J. W. Edens & Company
Account #: 007292120
Policy #: 7267913412
Performance Periods & Premium Costs: (General Liability and D&O, Never purchased a Fidelity Bond)
- 04/29/23 to 04/29/24, Premium: $1,365.78
- 04/29/18 to 04/29/19, Premium: $802.00
- 04/29/15 to 04/29/16, Premium: $899.00
- 04/29/14 to 04/29/15, Premium: $911.29
- 04/29/13 to 04/29/14, Premium: $867.05
- 04/29/12 to 04/29/13, Premium: $894.00
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Landscaping
(Past)
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Green Toops
Performance Periods & Monthly Costs:
- 04/01/22 to 03/31/24, Premium: $1178/month, Contract
- 06/01/20 to 05/31/22, Premium: $1178/month, Contract
- 06/01/18 to 05/31/20, Premium: $1208/month, Contract
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July 2023: Trim palm and cut down tree along 1317/1325
Cost: $540.00
Contract
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Legal Counsel
(Past)
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Clayton & McCulloh
October 14, 2024 to January 8, 2025
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Website
(Past)
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MyNetWire
Contract
2021, Check 2265, $265, Domain Registration
2020, Check 2256, $250, Domain Registration
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